The tenancy agreement
When you arrange a tenancy agreement with Kamerbemiddeling Tilburg, in general this is for 12 months only. The agreement can start either on the 1st or 15th of the month. This goes for furnished and unfurnished rooms. There is one big difference in agreements between the two; an agreement for an unfurnished room is entered into an indeterminate period (after 12 months you can terminate the agreement monthly) and an agreement for a furnished room is entered for a determinate period. (fixed end date, not possible to terminate before that date)
In some case it is also possible to enter an agreement for a shorter period then 12 months. When this is possible you’ll find this in the ad of the particular room. For a short term agreement we charge a fee:
+ EUR 25,00 per month for a 6 month agreement / one semester
+ EUR 35,00 per month for a 3 month agreement / short stay
These surcharges are applicable for both furnished and unfurnished rooms.
Paying the rent
It is important that you pay the rent before the 1st of the month. That means that you always pay in advance, please keep in mind that transaction can take a few days to process. When the rent is not received in time, we will charge you a fine of EUR 17,50. When the amount hasn’t been received after 14 days, the fine is replaced with legal collection fees (15% of the amount due, with a minimum of EUR 40,00). When in spite of the previous reminder you still fail to pay the outstanding amount, we are forced to hand over your file to a legal bailiff, this will entail high legal costs and may have negative consequences for your financial status.
You can pay the rent in different ways. The cheapest and easiest way is to open a Dutch bank account and make monthly transfers. Of course it also possible to pay the rent online via Ideal. We also accepts cash and credit cards, but for these payment methods Kamerbemiddeling Tilburg charges transaction fees: EUR 10,00 for every cash payment and +4% for every credit card payment (at the office and online)
Problems or complaints
If you experience any problems in your accommodation or when you have complaints regarding maintenance, you should always report this in writing. Kamerbemiddeling Tilburg has to discuss every complaint with the landlord first. After approval a company or carpenter will fix the problem. Please note that this always a third party and we are depending on the schedule of the company involved.
End of the agreement – fixed period
Upon the end of your agreement, you will receive a message from Kamerbemiddeling Tilburg in which we will explain the procedure for check out as well as a deadline for extension. If you do not respond to the message before the deadline, you ,ay consider the message an official confirmation or termination. In such case your agreement will end on the date as mention in article 2 of your agreement. You have to vacate the accommodation before this date.
Terminating the agreement – Indeterminate period
When the minimum period as stated in article 2 of the agreement has elapsed, you are able to terminate the agreement monthly. A termination must always be done by filling in the form in your account and must be given before the first of the month, this is also the case when your agreement started at the 15th of the month. The legal notice of termination is one full month.
Early termination of agreement
Sometimes it happens that you need to terminate your agreement earlier, that is allowed under the following conditions:
Death or serious illness of tenant
Unforeseen withdrawal of VISA or residence permit
In these cases the notice of termination is one full month and must be given before the 1st of the month. When none of the above is applicable for you, but you still want to terminate your agreement before the date that is mentioned in your agreement you should find a new tenant to take over you agreement. there are a few conditions for the take over:
- the new tenant must be a student at the universoty or HBO (Fonys/Avans)
- Passing on the room to one of you room mates is not premitted
- the kandidate should take an agreement for the entire minimum period ( is not possible to only take out an agreement for the remaining months of your agreement)
A request for early termination should always be done in writing to: firstname.lastname@example.org. In all cases of early termination a fine of € 180.00 is charged.
Inspection of the accommodation
It is important to plan an inspection of the room before your departure. The inspection should take place on the last day that you are staying in your room. An employee of Kamerbemiddeling Tilburg will come to you room and checks for damage, whether you hand in all the keys and if all personal belongings have been removed from the accommodation. It is not allowed to dispose garbage and/or furniture in the garden or storage space.
Obviously when you rented an furnished room; all furniture should remain in the accommodation at all times.
Refund of deposit
In order to refund the deposit that you have paid, we need some documents from you:
Confirmation of address change or deregistration (this can be done 30 days in advance of your departure via https://www.tilburg.nl/english/changing-address/)
Your account number where we can transfer the money to. This account may be a foreign account but should be able to accept transfers in euro’s. Please note that we cannot transfer to a savings- or credit card account.
The money will be refunded after 4 to 8 weeks. Any delay in payment or damages detected during the inspection will be deducted from the deposit. If the amount due exceeds the deposit, you will receive an additional invoice